Intellectual Property Specialist

Our Client is a global law firm serving high-net-worth individuals and families, corporate entities, and governments. Practice areas include commercial litigation, contract disputes, asset recovery and enforcement, board and shareholder disputes, insolvency, fraud, international arbitration, public international law, tax controversy, media and reputation management, employment and regulatory, divorce and family, trusts and succession, white collar investigations, and professional negligence.

Primary Functions

• Drafting, revising, and filing of patent documents
• Producing information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation.
• Conserving attorneys’ time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences, and attorney meetings; scheduling couriers, and other special functions; coordinating preparation of charts, graphs, and other visuals; preparing expense reports.  Circulates information and documents in a times sensitive manner.
• Transmitting information to courts and third parties by electronic filing, preparing submission in accordance with governing rules, creating proofs of service, drafting correspondence, completing courtesy copies, and strict adherence to deadlines
• Maintaining attorneys’ calendars by planning and scheduling conferences, teleconferences, dispositions, and travel; anticipating changes in transaction preparation requirements.
• Providing historical reference by developing and utilizing filing and retrieval systems.
• Maintaining hard copy and electronic filing system (FileSite/iManage).
• Scheduling meetings with internal and external participants and arranges conference rooms.
• Represents attorneys by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney.
• Generating revenues by documenting and inputting attorney billable time, time spent on firm related matters and reimbursable expenses; preparing invoices; tracking payments.
• Preparing Chrome River reimbursement and credit card expenditure reports to accounting for assigned fee earners.
• Coordinating monthly billing process between accounting and assigned partner for narrative edits, time movement and draft bill processing.
• Providing information to workflow during client intake, including matter details and Engagement Letter preparation.
• Maintaining client confidence by keeping client/attorney information confidential.
• Assisting with providing ad hoc cover on reception when requested by the Office Manager.
• Operating office equipment such as photocopy machine and scanner to produce copies and scanning when needed.
• Updating job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
• Preparing client reporting letters, including reporting letters for patent, trademark and copyright matters.
• Performing other job-related duties as assigned and assist attorneys when needed.

Specific Skills Required

• Strong technical skills and have a good working knowledge of Microsoft Word, Excel, Outlook, PowerPoint, and programs like FileSite/iManage and Elite
• Familiarity with legal terminology pertinent to the areas of assignment
• Ability to prioritize and multitask effectively
• Ability to work as a team as well as independently
• Previous experience with intellectual property matters, including patent and trademark matters, is a plus.
• Solid command of the English language including excellent spelling, grammar, punctuation, form and style.  Ability to compose correspondence needed.
• Strong communication skills: the ability to express self effectively, both orally and in writing.
• Interpersonal skills: the ability to establish effective working relationships with colleagues
• Previous experience with document management systems and electronic organizational filing methods preferred.
• Familiarity with legal terminology pertinent to the areas of assignment.
• Ability to prioritize and multitask effectively.
• Ability to work both as a team as well as independently.